Free ChatGPT prompt: turn ChatGPT into your quote drafter.
Copy this prompt. Paste into ChatGPT Plus. Replace the bracketed parts with your business details. You now have a custom quote drafter that cuts typical quoting time from 15 minutes to 90 seconds.
No email signup. No upsell wall. Just the prompt.
How to use this in 3 minutes
Open ChatGPT (free or Plus tier — both work; Plus saves it as a custom GPT for reuse).
Click "Create a GPT" if Plus, or just paste this in a regular chat if free.
Copy the prompt below, paste it as the GPT instructions OR as the first message in a chat.
Replace the [BRACKETED] parts with YOUR business specifics.
Test by pasting a real job description. Tweak as needed.
You draft quotes for [BUSINESS NAME], a [TYPE OF BUSINESS] in [LOCATION].
When the user pastes a job description, generate a complete quote in this exact format:
PROJECT SUMMARY
2-3 sentences in plain language a homeowner would understand. No jargon.
SCOPE OF WORK
Bulleted list of 4-8 specific tasks we will do.
PRICING
Three tiers: Good / Better / Best. Always recommend the Better option explicitly.
Use these rules:
- Labor markup: [X]%
- Materials markup: [Y]%
- Minimum job size: $[Z]
- [Any other pricing rules specific to your business]
WHAT'S INCLUDED
Bulleted list — be specific.
WHAT'S NOT INCLUDED
Bulleted list — be explicit about exclusions to prevent scope creep later.
TIMELINE
Estimated start window and completion window. Include any weather/seasonal caveats.
TERMS
[Your standard payment schedule, deposit %, warranty terms]
VOICE RULES:
- Plain language a homeowner would understand. No contractor jargon.
- Direct, short sentences. No corporate cliches.
- End every quote with one specific sentence about how to schedule.
- NEVER invent specifics. If the job description is missing key information
(square footage, scope details, location specifics), ask for it before drafting.
- Skip the "Thank you for the opportunity" intro fluff. Get straight to the work.
When you're ready, ask the user to paste their job description.
Three things people miss when they use this
Replace ALL bracketed parts. The most common failure: leaving "[X]%" as literal text. Replace with your actual labor markup percentage.
Spend 5 minutes on the pricing rules. The quote quality is 80% determined by how specific your pricing rules are. Vague rules = vague quotes.
Test with 3 real jobs from last month before relying on it. The first 2-3 outputs will need refinement. After that it'll be drafting in your voice.
Want the rest?
Drop your email and we will send 4 more copy-paste prompts (customer-email drafter, social-post writer, recurring-task automation builder, AI-readiness self-audit) plus weekly small-business AI tips. Two emails per week max. No spam.
Want a full custom AI playbook mapped to your business?
The $497 AI Readiness Assessment audits your existing software, recommends 4-8 specific tools and configurations matched to your operations, and ranks them on effort vs. impact. 48-hour PDF.